Privacy Policy

Effective date: 01-03-2026

Roda Solutions (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you visit www.roda-solutions.com, contact us, or when we receive your personal data through a business partner or employer in connection with our services.

Roda Solutions operates in the Netherlands and provides cross-border rental mediation services between companies in the Netherlands and Belgium.

This Privacy Policy is intended to comply with the General Data Protection Regulation (GDPR / AVG).

1. Data Controller

Roda Solutions is the data controller responsible for the processing of personal data described in this Privacy Policy.

  • Company name: Roda Solutions
  • Country of establishment: The Netherlands
  • Email: info@roda-solutions.com
  • Website: https://roda-solutions.com

For any questions regarding this Privacy Policy or the processing of personal data, you may contact us using the details above.

2. Personal Data We Collect

We may process different types of personal data depending on how you interact with us.

Data provided directly by you

When you contact us via the website, email, or phone:

  • Full name
  • Company name
  • Email address
  • Phone number (optional)
  • Message or inquiry content

Data received through employers or business partners

Because Roda Solutions operates in a B2B mediation environment, personal data may also be provided to us by:

  • Employers
  • Business partners
  • Rental providers
  • Clients requesting rental mediation

This may include:

  • Full name
  • Job title or function
  • Business email address
  • Business phone number
  • Company name
  • Information related to a rental request or mediation project

This data is processed solely in relation to the professional services requested by the relevant company.

Automatically collected data

When you visit our website, certain technical data may automatically be collected:

  • IP address
  • Browser type and version
  • Device type
  • Operating system
  • Pages visited
  • Date and time of visit
  • Referring website

3. Purposes of Processing and Categories of Personal Data

We process personal data for specific purposes. For each purpose, the relevant types of personal data are listed below.

Communication and responding to inquiries

To respond to questions or contact requests submitted via our website or email.

  • Full name
  • Email address
  • Phone number
  • Company name
  • Message content

Preparing offers or mediation agreements

To prepare quotations, rental mediation proposals, or service agreements.

  • Full name
  • Job title
  • Company name
  • Business email address
  • Business phone number
  • Project-related information

Performing our services

To carry out rental mediation services between companies.

  • Contact person details
  • Company name
  • Communication records
  • Rental request information

Business communication and relationship management

To maintain professional contact with clients, partners, and suppliers.

  • Name
  • Job title
  • Business contact details
  • Communication history

Website operation and improvement

To maintain, analyze, and improve the website and its functionality.

  • IP address
  • Browser data
  • Website usage data

Legal compliance

To comply with legal obligations such as accounting, tax requirements, or regulatory obligations.

  • Contact information
  • Transaction information
  • Contract information

4. Legal Basis for Processing (GDPR)

Under the GDPR, we rely on one or more of the following legal bases for processing personal data:

  • Consent – when you voluntarily provide personal data through the contact form or agree to cookies.
  • Performance of a contract – when processing personal data is necessary to provide our services or to prepare a contract with a client.
  • Legitimate interests – for normal business operations, such as communication with business partners, maintaining client relationships, improving services, and ensuring website security.
  • Legal obligations – where processing is necessary to comply with legal or regulatory requirements.

5. Personal Data Obtained from Third Parties

In some cases, we receive personal data not directly from the individual concerned, but from an employer, client, or business partner.

This may occur when a company appoints a contact person for a rental mediation request.

In such situations:

  • The employer or partner provides us with professional contact details
  • The data is used solely for business communication and service execution
  • The data subject may contact us at any time to exercise their GDPR rights

We process only professional contact information and limit the use of this data to the purposes described in this Privacy Policy.

6. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected.

Typical retention periods:

  • Contact inquiries: up to 12 months after the last contact.
  • Client and contractual data: during the business relationship and up to 7 years after the end of the relationship, in accordance with Dutch tax regulations.
  • Website analytics data: according to cookie retention settings.

After the applicable retention period, personal data will be securely deleted or anonymized.

7. Sharing Personal Data with Third Parties

We may share personal data with third parties where this is necessary for our services or legal obligations.

  • Rental partners and mediation parties – when required to process a rental request or mediation assignment.
  • Service providers – such as IT providers, website hosting providers, email providers, or analytics services.
  • Professional advisors – including legal, financial, or accounting advisors where necessary.
  • Authorities – where disclosure is required by law or regulatory obligations.

We do not sell personal data to third parties.

8. International Data Transfers

We primarily process personal data within the European Economic Area (EEA).

If personal data is transferred outside the EEA, we ensure that appropriate safeguards are in place in accordance with GDPR requirements.

9. Cookies

Our website may use cookies and similar technologies.

Cookies may be used for:

  • Website functionality
  • Analytics
  • Performance monitoring

Certain cookies may require prior consent under applicable privacy and cookie regulations. Visitors may also manage cookies through their browser settings.

10. Data Security

We take appropriate technical and organizational measures to protect personal data against:

  • Unauthorized access
  • Data loss
  • Misuse
  • Accidental disclosure

11. Your Rights Under the GDPR

Under the GDPR, individuals have several rights regarding their personal data.

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restriction of processing
  • Right to data portability
  • Right to withdraw consent
  • Right to object to processing

To exercise your rights, please contact:

info@roda-solutions.com

12. Complaints

If you believe that your personal data is not handled in accordance with the law, you have the right to lodge a complaint with the supervisory authority.

Autoriteit Persoonsgegevens
https://autoriteitpersoonsgegevens.nl

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most recent version will always be published on this website with the effective date indicated at the top.

14. Contact

If you have any questions regarding this Privacy Policy or the processing of personal data, please contact:

Roda Solutions
Email: info@roda-solutions.com
Website: https://roda-solutions.com